Driver/ Admin Assistant (Harare)

REPSSI

Mar. 28, 2024

Job Description

The Regional Psychosocial Support Initiative seeks to identify a hard working individual to provide effective transport facilitation to REPSSI Staff in order to attain the objectives of one of its 3 years Global Fund project. The driver is also required to provide administrative support to the project team. The driver will be based in Hwange with extensive travel within the district.

Organizational Relationships: Responsible to: Finance and Admin Manager Major role

Reporting to the Finance and Administration Manager, the Driver will assist REPSSI Zimbabwe to fulfil its mission of by providing safe driving support and general administration and logistical work. Duration of Contract: 12 Months (renewable subject to good performance and availability of donor funds.

Duties and Responsibilities

Supporting Country Office Staff with transportation services:

Drive vehicle for official travel and business
Maintain high standard of service to both internal and external guests.
Ensure punctual and safe transport service;
Observing the road and traffic laws and regulations of the Republic of Zimbabwe.
Ensure that safe driving practices are adhered to including local driving codes and Internally agreed standards.

Vehicle Security & Maintenance:

Ensure the vehicle is kept clean, tidy and in good working condition at all times
Ensure the vehicle is kept secure at all times
Ensure the vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
Ensure the vehicle repairs and maintenance are carried out properly by authorized service providers
Arrange for repairs and servicing, prepare vehicle spare parts inventory
Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, at end of each month
Assist the Finance and Admin Officer to ensure vehicle insurance and registration is updated according to schedule.
Prepare budget plan for vehicle Vehicle Logbook and fuel ledger maintenance.
Log official trips, daily mileage, oil changes, etc;
Fuel reconciliations.

Administrative support:

Provide assistance to the Finance and Administration staff during the time working at the office, including but not limited to:
Photocopying, filing, handling mail, delivering goods and correspondences, carrying
parcels, packages, and delivery and collection of official documents as per required
Assisting in organizing meetings, training and workshop activities
Maintaining office storage facility/garage (ensuring it is clean, secure, dry and orderly tidy)

Qualifications and Experience

A clean class 4 driver`s license and a valid defensive license.
Should have 5 Levels including English and Mathematics.
Good oral communication in English.
Ability to work in a multicultural organization.
Minimum five years driving experience.
Ability to work efficiently under pressure.
Good interpersonal skills.
Working experience with Government, NGO or public institutions.
Excellent organizational, planning and logistical skills with a proactive attitude and attention to detail.
Knowledge of basic motor vehicle maintenance.
Basic IT and book keeping skills.
Ability to drive.
Must be a mature, respectful and honest person of high integrity who is a team player.
Must be medically fit.
Must be flexible and able to adapt to abrupt changes in programmes at very short notices.
Must be willing and able to learn how to effectively communicate REPSSI purpose, vision, vision and strategic goals.
Must have traceable reference.